Office Manager-Executive Assistant

Contenu de l'offre Office Manager-Executive Assistant chez Exclusive Networks

Office Manager-Executive Assistant

EXCLUSIVE NETWORKS | Introduction

Exclusive Networks is a global trusted cybersecurity specialist for digital infrastructure founded in 2003, based in France (Boulogne-Billancourt), a leader in its market and having a global presence in more than 40 countries across Europe, Middle East, Africa, Asia-Pacific, and North America through more than 70 fully owned subsidiaries and listed on Euronext Paris since Sept 23, 2021. In 2021, Exclusive Networks generated sales of 3.3 billion euros.

At Exclusive Networks, we are passionate about making a difference. That means delivering the best to our clients, doing our part to create a prosperous and safe digital world, and helping our people to realize their potential.

DUTIES AND RESPONSIBILITIES | About the role

We are seeking an Office Manager-Executive Assistant to support our senior-level managers and ensure the smooth day-to-day running of our office. This role will involve a variety of administrative tasks, including acting as a point of contact for executives, managing office supplies and facilities, and assisting with event planning. This role will report to the Executive Assistant.

As the Office Manager-Executive Assistant, you will:

Serve as the primary point of contact for executives, employees, and external partners, ensuring effective communication and collaboration across all levels of the organization.
Manage day-to-day operations of the office, including welcoming visitors, ordering office supplies, and overseeing facilities management to create a safe, inclusive, and welcoming workspace for all staff.
Take a proactive approach to identifying opportunities to enhance the office environment and promote the well-being of our diverse and inclusive team.
Support the Paris-based ExCom members with managing their schedules, coordinating meetings, and planning events, with a focus on inclusivity and equity.
Utilize exceptional communication and formatting skills to prepare internal communications, including memos, emails, and presentations, to ensure effective, inclusive, and engaging communication across the organization.
Provide seamless coverage for the EA to CEO during her absence, ensuring that all responsibilities and tasks are completed accurately and efficiently.

QUALIFICATIONS AND EXPERIENCE | About you

The ideal candidate has:

3-5 years of relevant work experience in office management and executive assistance.
A "can-do" attitude with a demonstrated ability to work in a fast-paced environment.
Respect for confidentiality and a high level of discretion.
Excellent communication skills, including fluency in both French and English, with the ability to interface effectively with people from diverse backgrounds and at all levels of the organization.
Strong problem-solving skills and a proactive approach to planning and forward-thinking.
Flexibility to handle ad-hoc tasks and unexpected challenges outside of core business hours.
Knowledge of Egencia & Cleemy/Lucca is appreciated but not mandatory.

WHO ARE EXCLUSIVE NETWORKS? | Why work for us

We are people focused and strongly believe that talent empowers us to continue our dynasty of disruption and growth in the future. Our Mission is to drive the transition to a totally trusted digital world for all people and organizations. Visit our website www.exclusive-networks.com.

Exclusive Networks is committed to upholding the highest ethical standards. We are committed to fostering, embracing, encouraging, and preserving a culture of diversity, equity, and inclusion.

WORKING CONDITIONS

25 days of vacation
12 days of RTT (reduction of working time)
1 "Anniversary Day"
Employee's dependents are also covered by the company's health insurance for free.
Underground parking on site, company restaurant
Company health insurance paid in full by the employer.
In case of sick leave, the salary is maintained at 100% after one year of seniority.

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