Office Manager

Contenu de l'offre Office Manager chez Ivanti

Office Manager
Working in our French country office this role is focused on providing Office Management responsibilities and general administrative support to the VP of Sales EMEA-South. This is a wide-ranging and responsible role requiring strong administrative‚ IT‚ organisational and communication skills and a proactive 'can-do’ attitude.
The main activities are:
Office Management: being the the key point of contact with the various office service providers, including the cleaning company, office suppliers, etc. and undertaking general mail management and administrative management for the French officeCustomers and Suppliers: Development and monitoring of suppliers budgets, negotiation with suppliers and tracking of invoices and paymentsAdministrative: Undertaking travel arrangements for the different team members as required as well as management of correspondence, including emails and letters in French and English, and organizing internal and external events
The post-holder must be able to maintain confidentiality at all times and should be used to dealing with senior staff. The post-holder should be capable of quickly gaining good knowledge of the organisation and the role of the VP and Directors.
Other responsibilities include; Gatekeeping incoming calls and dealing with emails Raising purchase orders in SAP Liaising with clients and external agencies Booking hotels, flights, rooms Reconciling invoices
The skills required for this job; Excellent computer skills including Word, Excel, PowerPoint, SAP and Salesforce.com Outstanding communication and organisational skills Ability to use your own initiative Self-motivated, resourceful and professional Approachable, cordial and amenable, while remaining assertive, in all interactions with employees, senior staff, customers and partners Strong attention to detail Results orientated
Qualifications; Previous experience of working in a standalone administrative position, working at all levels within and external to an organisation Ideally a background working within an IT/Software sales environment, although this is not mandatory A qualification in business, management or administration would also be advantageous
This is a part-time contract role (3 days a week Monday-Tuesday-Thursday)