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Contenu de l'offre Office Manager chez Zuora
Paris (75)
Job Title: Office Manager - Paris – English & French speaking
Zuora provides the leading cloud-based subscription management platform that functions as a system of record for subscription businesses across all industries. Powering the Subscription Economy®, the Zuora platform was architected specifically for dynamic, recurring subscription business models and acts as an intelligent subscription management hub that automates and orchestrates the entire subscription order-to-cash process, including billing and revenue recognition. Zuora serves more than 900 companies around the world, including Box, Komatsu, Rogers, Schneider Electric, Xplornet and Zendesk. Headquartered in Silicon Valley, Zuora also operates offices in Atlanta, Boston, Denver, San Francisco, London, Paris, Beijing, Sydney, Chennai and Tokyo. To learn more about the Zuora platform, please visit www.zuora.com ( http://www.zuora.com/ ).
As the Office Coordinator, you are essential to the operation of a friendly customer-focused professional office. You maintain the office environment and perform a wide variety of tasks to make sure the team of approximately 40 people and growing is happy and has what they need to be successful in their roles.
Essential Duties and Responsibilities
Office Coordinator:
Working with limited supervision to manage and support a growing office
Assist and supervise with executing facility improvement projects and office moves, furniture modifications and setups
Assist with employee desk moves and maintenance; keep record of employee seating
Communicate with building management for any facilities needs
Greet and direct visitors in a professional, friendly, and hospitable manner
Take pride in the appearance of the office and make it friendly for our employees and guests
Maintain adequately stocked kitchens and office supplies, restock paper and copy machine products, and general upkeep of office equipment
Weekly snack ordering and daily replenishment of snacks in the kitchen
Order meals and treats for the office when required
Ensure conference rooms are clean and presentable
Manage shipping and receiving for the office and retrieve, sort and distribute incoming mail
Be a key part of company culture by helping to organize or support internal & external events
Respond to building emergencies and be a member of the emergency response team
Partner with EMEA Facilities Manager and London Office Coordinator to create consistency across our European offices (currently we have offices in London, Paris, Stockholm, Munich, and Milan)
Help ensure the smooth running of all our smaller European offices, including ordering snacks, remotely planning office events and assisting with special projects as required. May require minimal travel on occasion.
Ability to work overtime for special projects as needed, including some weekends
Qualifications/Requirements:
Strong interpersonal skills, supported by excellent written and oral communication. Demonstrated ability to interact effectively with a wide variety of people and levels of management
Ability to work with minimal supervision as Line Manager will be based in London
Must be customer service oriented
Extremely organized
Demonstrated ability to work and multi-task effectively in a fast-paced, dynamic office environment
Ability to work independently and to define and solve problems, set priorities, and propose solutions effectively with minimal direction or guidance
Able to prioritize workload and work under pressure with a high level of proficiency and initiative
Knowledge of MS Office (Word, Excel, Chrome, Outlook) and G Suite Apps
Ability to learn new software programs; familiarity with Zoom (or other VC systems) preferred
Willingness to learn, be flexible, and play an essential role in an exciting and growing company
Flexible, "do what it takes" attitude
Fluent in both English and French required. Other languages are a bonus!
Three years related experience